01
Set up a new employee
Email, access, files, payroll coordination, equipment checklist and owner approval.
Personal operations support for owner-led professional firms
Everything eventually lands on your desk.
Employees. Software. Documents. Payroll changes. Deadlines. Vendors. Questions. Approvals. ScoutCollie gives all of it somewhere else to go.
Personal service
Built for professional firms
Plans from $499/month
Available now
Start with a focused $199 Operations Review.
We identify five recurring responsibilities that should no longer depend on you. The full fee is credited toward approved onboarding within 30 days.
The entire idea in one picture
Before ScoutCollie, the owner answers everything. After ScoutCollie, the owner approves only what matters.
Before ScoutCollie
You are the IT department.
You chase documents and answers.
You remember deadlines manually.
You coordinate every vendor.
You become the bottleneck.
→
With ScoutCollie
One place to ask for help.
One person owns the next step.
Every request has a status.
Every deadline has an owner.
You approve only what matters.
Scout takes the request from here.
Collect details, coordinate the systems, request approval, and document completion.
Try the experience
What can Scout help you with today?
Choose a common request and watch how ScoutCollie turns it into a clear workflow.
Send ScoutCollie requests like these today
Practical help, not a vague promise.
ScoutCollie is a human-managed service today. The unified app experience is being introduced progressively.
02
Organize a CPA document request
Create the list, collect the files, follow up, check completeness and deliver securely.
03
Fix access and software friction
Microsoft 365 permissions, account access, routine IT coordination and documented resolution.
04
Track renewals and deadlines
Assign ownership, set reminders, collect requirements and close the loop.
05
Improve client intake
Forms, acknowledgments, document requests, scheduling, follow-up and status visibility.
06
Build a monthly operating view
Open work, upcoming deadlines, missing documents, approvals and completed activity.
Meet Scout
Scout is not decoration. Scout has a job.
Scout finds what is missing, follows up, tracks status and tells you what needs attention.
Scout notices.
Missing documents, unanswered requests and deadlines that are getting close.
Scout closes the loop.
Every request has an owner, next step, approval and completion record.
Scout keeps you informed.
You see the few things requiring your attention while everything else keeps moving.
What ScoutCollie actually does
We organize. We coordinate. We improve.
Technology, administration, bookkeeping support, payroll coordination and automation are simply the tools we use.
1
We organize.
- Documents and records
- Recurring deadlines
- Employee and vendor information
- Requests and approvals
2
We coordinate.
- IT and software support
- Bookkeeping and payroll workflows
- Employee onboarding
- Vendors and specialists
3
We improve.
- Dashboards and visibility
- Workflow automation
- Client intake and follow-up
- Practical AI and custom tools
One relationship, many systems
You communicate with ScoutCollie. We coordinate what is underneath.
Your business
One request. One account. One support relationship.
ScoutCollie
Owns the request, coordinates the work and keeps status visible.
Systems and specialists
Microsoft
QuickBooks
Payroll
IT support
Bookkeeper / CPA
Automation
Website
Documents
Vendors
Personal accountability
Built for owners who do not want another anonymous vendor.
ScoutCollie is Phoenix-based and serves clients locally and remotely.
PE
Founder-led service
ScoutCollie is owner-led by a licensed professional engineer experienced in complex projects, systems, vendors, documentation and deadline-driven work.
1
One visible owner for every request
You know who is handling the work, what happens next and when the status changes.
✓
No surprise material charges
Scope and pricing are confirmed before work starts, and material changes require approval.
Useful before you ever hire us
Practical operating guides for owner-led firms.
Use these practical tools to strengthen your operations before you hire anyone.
Free checklist
Owner-Led Firm Operations Checklist
A practical review of access, onboarding, documents, renewals, billing, ownership and monthly operations.
Open the free checklist →Next guide
How to Build a Business That Does Not Depend on You
A practical framework for ownership, systems, approvals and recurring work.
In developmentNext template
Employee Onboarding Checklist
Email, access, payroll, files, security, equipment and first-day responsibilities.
In developmentThe easiest first step
Start with a Professional Firm Operations Review.
We study what keeps flowing back to the owner and identify the first responsibilities ScoutCollie should remove.
- 60-minute owner review
- Review of the workflows creating the most interruptions
- Five responsibilities that should stop depending on you
- Prioritized 30-day action plan
- Full $199 credit toward approved onboarding within 30 days
$199One time. No long-term commitment.
Ongoing support
Choose how much responsibility ScoutCollie takes off your plate.
Simple pricing. Final scope depends on your team, systems, transaction volume and support needs.
I just need help.
Starting at
$499 / month
$499 / month
ScoutCollie Assist — occasional support and routine recurring administration.
- Shared support team
- Routine IT and business support
- Documents and deadlines
- Bookkeeping and payroll coordination
- Monthly activity summary
Most popular
I need someone to coordinate everything.
Starting at
$999 / month
$999 / month
ScoutCollie Manage — weekly coordination across multiple workflows and vendors.
- Named account coordinator
- Expanded IT and operations support
- Employee and payroll workflows
- Monthly operating dashboard
- Workflow and automation maintenance
I need an operations department.
Starting at
$1,499 / month
$1,499 / month
ScoutCollie Operate — active operational ownership, priority coordination and ongoing improvement.
- Named account lead
- Priority coordination
- Expanded reporting and oversight
- Multiple maintained workflows
- Quarterly systems planning
Straight answers
Clear boundaries. No mystery.
Who is ScoutCollie best for?
Owner-led professional firms that are successful enough to need operational support but do not want to build a full internal back-office department.
Can I keep my current software?
Yes. ScoutCollie can support your existing setup or recommend a standardized stack. Existing and hybrid environments may require a one-time onboarding fee.
What does bookkeeping and payroll coordination mean?
Depending on the engagement, ScoutCollie may organize bookkeeping documents, operate approved software, prepare payroll changes for employer approval, or coordinate with your existing bookkeeper, CPA or payroll provider. Tax filings, attest work and other regulated services are handled by appropriately qualified professionals where required.
Are third-party software fees included?
Only when expressly stated. Software, hardware, onsite work and licensed-professional services may be billed separately.
Do you provide legal, tax or licensed professional advice?
ScoutCollie provides administration, technology, implementation and coordination. Regulated work is performed or reviewed by appropriately qualified professionals where required.
Get started
Tell us what keeps falling back on you.
We will review your business before recommending what you need.
Phoenix-based · Local and remote service · Direct, personal support
Contact: contact@scoutcollie.com
Based in: Phoenix, Arizona
Service: Local and remote